Bright Ahead Registered Nursing Services, P.C.
Effective Date: December 2025
Last Updated: December 2025
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Bright Ahead Registered Nursing Services, P.C. ("Bright Ahead," "we," "our," or "us") is required by law to maintain the privacy of your Protected Health Information ("PHI") and to provide you with this Notice of our legal duties, privacy practices, and your rights under the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and its implementing regulations.
1. OUR RESPONSIBILITIES UNDER HIPAA
We are legally required to:
- Maintain the privacy and security of your Protected Health Information
- Provide you with this Notice explaining our legal duties and privacy practices
- Notify you following a breach of unsecured PHI
- Follow the terms of this Notice currently in effect
- Use or disclose your PHI only as permitted by law and as described in this Notice, unless you provide written authorization otherwise
2. HOW WE MAY USE AND DISCLOSE YOUR PROTECTED HEALTH INFORMATION
A. For Treatment
We may use and disclose your PHI to provide, coordinate, or manage your healthcare and related services, including:
- Performing clinical assessments and evaluations
- Consulting with your Managed Care Organization (MCO) or health plan
- Communicating with physicians, nurse practitioners, care managers, or other healthcare providers involved in your care
- Reviewing medical history and records to complete comprehensive care evaluations
- Coordinating care with community-based service providers
B. For Payment
We may use and disclose your PHI to obtain payment for services provided, including:
- Submitting documentation to MCOs, insurance companies, or third-party payers
- Verifying services received and medical necessity
- Processing claims and obtaining reimbursement
- Providing information required for prior authorizations or approvals
- Conducting billing and collections activities
C. For Healthcare Operations
We may use and disclose your PHI for activities that support our business operations, including:
- Quality assessment and performance improvement
- Nurse training, competency review, and professional development
- Accreditation, certification, and licensing activities
- Compliance auditing and monitoring
- Case review, clinical oversight, and peer review
- Business planning and development
- Conducting or arranging for legal services
3. OTHER USES AND DISCLOSURES ALLOWED OR REQUIRED BY LAW
We may use or disclose your PHI without your authorization in these situations:
- Public Health Activities: Reporting disease, injury, vital events, conducting public health surveillance, investigations, and interventions
- Health Oversight Activities: Audits, investigations, inspections, and licensure by government health oversight agencies
- Judicial and Administrative Proceedings: In response to court orders, subpoenas, or other lawful process
- Law Enforcement Purposes: As required by law or in response to valid legal process
- Workers' Compensation: To comply with workers' compensation laws
- Serious Threat to Health or Safety: To prevent or lessen a serious threat to your health and safety or that of others
- Military and Veterans: If you are a member of the armed forces or a veteran
- National Security and Intelligence Activities: As required by authorized federal officials
- Coroners, Medical Examiners, and Funeral Directors: As necessary for them to carry out their duties
- Organ and Tissue Donation: To facilitate organ or tissue donation and transplantation
- Research: Under certain conditions, when an institutional review board or privacy board has approved the research
4. USES AND DISCLOSURES REQUIRING YOUR WRITTEN AUTHORIZATION
We will obtain your written authorization before using or disclosing your PHI for:
- Marketing Purposes: Except for face-to-face communications or promotional gifts of nominal value
- Sale of PHI: We will not sell your PHI without your authorization
- Psychotherapy Notes: Most uses and disclosures of psychotherapy notes require authorization
- Other Uses: Any use or disclosure not described in this Notice requires your written authorization
You may revoke an authorization at any time by submitting a written revocation to our Privacy Officer. The revocation will not affect actions taken before we received it.
5. YOUR RIGHTS REGARDING YOUR PROTECTED HEALTH INFORMATION
A. Right to Request Access
You have the right to inspect and obtain a copy of your PHI that we maintain in designated record sets. We will provide access within 30 days of your request, unless legally permitted to deny access.
B. Right to Request Amendments
If you believe your PHI is incorrect or incomplete, you may request an amendment. We may deny your request under certain circumstances and will provide a written explanation.
C. Right to Request Restrictions
You may request restrictions on certain uses and disclosures of your PHI for treatment, payment, or healthcare operations. While we are not required to agree to most restrictions, we will consider all requests carefully.
D. Right to Request Confidential Communications
You may request that we communicate with you about health matters in a certain way or at a certain location (e.g., only at work or through secure email).
E. Right to an Accounting of Disclosures
You may request an accounting of certain disclosures of your PHI made in the six years prior to your request. This excludes disclosures for treatment, payment, healthcare operations, and certain other purposes.
F. Right to a Paper Copy of This Notice
You have the right to receive a paper copy of this Notice at any time, even if you have agreed to receive it electronically.
6. BREACH NOTIFICATION
We are required by law to notify you following a breach of your unsecured PHI. The notification will include:
- A description of the breach
- The types of information involved
- Steps you should take to protect yourself
- What we are doing to investigate the breach and mitigate harm
- Contact information for asking questions
7. CHANGES TO THIS NOTICE
We reserve the right to change the terms of this Notice. The revised Notice will apply to all PHI we maintain. We will:
- Post the revised Notice on our website
- Make copies available at our service locations
- Provide the revised Notice upon request
The effective date of the revised Notice will be clearly indicated.
8. COMPLAINTS
If you believe your privacy rights have been violated, you may file a complaint with:
Bright Ahead Registered Nursing Services, P.C.
HIPAA Privacy Officer
285 Nostrand Ave #1105
Brooklyn, NY 11216
Phone: (718) 513-9661
Email: info@brightaheadnursing.com
You may also file a complaint directly with:
U.S. Department of Health and Human Services
Office for Civil Rights
200 Independence Avenue SW
Washington, D.C. 20201
Phone: 1-800-368-1019
Website: www.hhs.gov/ocr/privacy/hipaa/complaints
We will not retaliate against you for filing a complaint.
9. CONTACT INFORMATION
For questions about this Notice or your privacy rights:
Bright Ahead Registered Nursing Services, P.C.
Address: 285 Nostrand Ave #1105, Brooklyn, NY 11216
Phone: (718) 513-9661
Email: info@brightaheadnursing.com
Website: www.brightaheadnursing.com
Business Hours: Monday-Friday, 8:00 AM - 6:00 PM EST
10. ADDITIONAL STATE LAW PROTECTIONS
In addition to federal HIPAA requirements, we comply with applicable New York and New Jersey state laws that may provide additional privacy protections.
This Notice is effective as of December 2025.